Project Coordinator - Hilo

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date:  at 11:59PM HST

BRIEF POSTING DESCRIPTION:

The H TX TRANSMISSION & DISTRIBUTION ENGINEERING Department of the H ENGINEERING Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

JOB FUNCTION:

Ensures efficient project closure, capital property accounting, documentation control, financial reconciliation, and project coordination. This role serves as the critical link between Engineering, Operations Planning, Finance, and Operations to ensure compliance and operational excellence.

ESSENTIAL FUNCTIONS:

• Performs project closing activities for completed and canceled project work orders. Completes capital property additions and removals. Tracks and enters project milestones and completions in a centralized database. Audit material usage, resolve discrepancies with the warehouse and coordinate closing of purchase orders as needed. Completes transfer requests for canceled projects or incorrect orders.
• Coordinates electronic processing of job files and ensures proper filing of all issued jobs. Performs audit of issued job files for completeness.  Review and update project milestones.
• Coordinates refund processing and financial reconciliation with design staff. Prepares, processes and tracks refund documentation.
• Runs reports and maintains tracking mechanisms as requested to support management and analytics.
• Assist design staff with incidental tasks and respond to customer inquiries as needed. 
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.
• Understands the Company’s Policies, Mission, Vision, Values, and are following the culture dimensions to ensure the success of the company.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Knowledge of general office procedures and methods.
• Working knowledge of general business practices.
• Working knowledge of personal computers and Microsoft Office software suite.
• Willing to learn and apply SafeStart principles and best practices to achieve a safe workplace environment.

Skills Requirements

• Strong interpersonal skills to effectively deal with a variety of individuals
• Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
• Ability to remain flexible and adapt to rapidly changing priorities
• Ability to handle confidential matters and materials discreetly and professionally.
• Must have or be able to qualify for a State of Hawaii driver’s license. Must meet the standards for driving positions stated in the Hiring Standards for Driving Positions policy. These standards may be adjusted periodically to meet business and safety.

Experience Requirements

• Several years (3-5) of general office/administrative experience utilizing PC based programs.

Role: Non-Exempt 

Number of Vacancies: 1

Location: Hilo – Hawaii Island

Hiring Range: The hiring range for the Project Coordinator - Hilo [Req ID 9793] position is $53,400.00 to $66,800.00. The person selected will be placed according to his/her skills and qualifications. 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.