**DEPARTMENT TEMP** Administrative Assistant - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged. 

BRIEF POSTING DESCRIPTION:

The P NW GM SYSTEM OPERATION Department of the P GM SYSTEM OPERATION Division at Hawaiian Electric Company has 1 Management vacancy available.  (Role: Non-Exempt)

JOB FUNCTION:

Provides administrative, budgetary, and analytical support to the System Operation Department. 

ESSENTIAL FUNCTIONS:

• Provides a wide variety of administrative support to the department, including but not limited to:  maintaining department filing system, creating and maintaining reports, photocopying and routing correspondence, scheduling appointments and  related arrangements for internal and  external meetings  coordinating travel arrangements and cost reimbursements, handling company sensitive and /or confidential correspondence and information,  and maintaining timesheets, internet web information..  Works independently to prepare facilities and equipment for meetings, assists in the development of meeting agendas, presentations, meeting materials, taking of minutes, status reports, and in the development of regulatory materials.  Performs other duties as assigned.
• Prepares various forms and reports related to department personnel, activities, and statistics including, but not limited to: timesheets, vacation, sick time information, department statistics, activities, programs, production levels, etc. 
• Researches and compiles data for department decision-making; prepares presentations and related-materials; produces and distributes various department and company reports; maintains databases.
• Assists the manager in emergency response situations by notifying emergency response employees to report to work at their request, coordinating communication from various company personnel to the manager, assisting the manager with contacting resource groups and receiving calls for their attention.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.
  
  

BASIC QUALIFICATIONS:

Knowledge Requirements

• Working knowledge of Company business procedures.
• Working knowledge of budgeting and forecasting processes (including annual Operating Forecast; Capital Budgets; vehicle, equipment, tools; office furniture and equipment, etc.).
• Technical knowledge of document preparation requirements included in Regulatory filings is desirable
• Working knowledge of personal computers and/or mainframe systems and related software applications such as:  Excel, MS Word, Power Point, MS Project, Vignette.  Pillar, Ellipse, DARS system knowledge preferred and operation of audio/visual equipment.

Skills Requirements

• Ability to handle and work with confidential, difficult and/or sensitive issues while using tact, courtesy and discretion.
• Excellent written, oral, interpersonal and presentation skills to effectively communicate with all levels of the organization and the public sector, which may include dealing with sensitive, difficult, or confrontational issues.
• Strong commitment to teamwork and customer service.
• Demonstrated ability to remain cool under pressure, be flexible in a demanding work environment, manage multiple priorities, meet deadlines and exceed goals successfully.
• Demonstrated ability to pick up on technical things quickly and learn new skills and knowledge.
• Organization skills to perform a wide variety of advanced clerical and administrative duties; ability to handle confidential or sensitive information with tact, courtesy, and discretion.
• Analytical, conceptual and administrative skills to assess the demands of the job, recommend proper actions, and handle multiple systems, projects, and programs with minimal supervision.

Experience Requirements

• Several (3-5) years of general office/administrative experience.
• Few (1-2) years of accounting, budgeting or forecasting experience is desirable.
• Few (1-2) years of work experience with the Company is desirable.
• Several (3-5) years of experience with PC based programs.

Role: Non-Exempt 

Number of Vacancies: 1 

Location: Honolulu – Oahu 

Hiring Range: The hiring range for the **DEPARTMENT TEMP** Administrative Assistant - Oahu [Req ID 10265] position is $50,600.00 to $60,700.00. The person selected will be placed according to his/her skills and qualifications. 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.