HEI - Corporate Governance Specialist - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

BRIEF POSTING DESCRIPTION:

The E Z8 LEGAL & ADMIN/CORP SECRETARY Department of the E LEGAL & ADMIN/CORP SECRETARY Division at Hawaiian Electric Industries has 1 Management vacancy available. (Role: Non-Exempt)

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JOB FUNCTION:

Serves as the key point of contact for Board of Directors – communicates plans to directors and responds to inquiries; ensures meeting materials are provided to directors in a timely manner; plans and implements logistics for Board and committee meetings (in-person and virtual), annual board retreat and annual meeting of shareholders.

ESSENTIAL FUNCTIONS:

• Board & Corporate Governance Support.  Serves as key point of contact for Board of Directors support, logistics and information management. In close coordination with the CEO and General Counsel/Corporate Secretary, communicates plans to directors and responds to inquiries; manages board meeting logistics processes.
  • Works with and provides direction to vendor concerning the design and implementation of technological systems to improve efficiency of board processes and convenience for directors.
  • Plans and implements all board retreat logistics, with direction from CEO and General Counsel/Corporate Secretary.
  • Schedules, plans and coordinates the logistics for Board and committee meetings, with direction from CEO and General Counsel/Corporate Secretary.
  • Prepares agendas, drafts and distributes meeting notices and tracks meeting attendance.
  • Coordinates and organizes the flow of information to directors. Ensures directors receive materials in a timely manner to exercise fiduciary duties. Leads process to compile and distribute meeting binders, materials and presentations – including posting materials on board portal. Trains others (e.g., Legal & Admin/Corp Secretary Executive Secretary and CFO’s Executive Secretary) on use of portal. Responds to questions from executives and their teams regarding board materials and agenda policies/processes.
  • Maintains HEI and subsidiary Board and committee minutes and records (including electronic records), assuring that records are filed, protected and in compliance with HEI’s record retention policy and, where applicable, indexed, kept up-to-date and accessible. Assists in retrieving corporate documents. Develops procedures and office systems to achieve the foregoing.
  • Administers the payment of and maintains the records and budget of Directors and committee members’ fees, retainers and retirement payments.
  • Administers the payment of expense reimbursements to Directors for meeting expenses and maintains record of imputed income to directors.
  • Assists with HEI and subsidiary corporate governance document reviews and revisions.
  • Maintains stock records of subsidiary companies. Maintains the officer and director rosters and entity structure chart for HEI and its subsidiaries.
• Proxy/Annual Meeting.  Drafts proxy and 10-K disclosures regarding directors, director compensation and board processes. Plans annual meeting of shareholders logistics -- coordinates and provides instructions to teams (security, facilities, registration and refreshments); provides instruction to and oversight of third-party audio visual vendor and internal IT personnel to ensure highest quality of audio and visual performance delivered on meeting day; trains teams in registration process.
• Reporting and Compliance.
• Manage annual Director & Officer (D&O) Questionnaire, Board and Committee Evaluations Process and Directors’ and CEOs’ Self- Evaluations Processes.
  • Assists with compilation and analysis of director immediate family member relationships against NYSE and SEC standards; drafts director independence report for NCGC and Board.
  • Maintains director and officer biographical information (including D&O and related party database) for compliance, external website, and other disclosure purposes.
  • Works with third-party vendor on design and implementation of additional questionnaires, evaluations and/or surveys.
• Regulatory and Other Compliance.
  • Prepares draft responses for the annual FRB holding company exam and annual SOX review, compiles minutes for review by external and internal auditors, and provides support for other regulatory and compliance matters as needed.
• Other.  Provides support on special projects and other assignments as needed by the Assistant General Counsel & Assistant Corporate Secretary, Associate General Counsel and EVP General Counsel, CAO & Corp Secretary.

* Denotes a "Fundamental Responsibility." This description in no way implies that these are the only duties/functions to be performed by the incumbent. Employee will be required to complete any other job-related duties/functions assigned by his or her supervisor.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Bachelor’s or Associate’s degree preferred.
• Some accounting and legal background helpful.
• Strong working knowledge of general office procedures and practices.
• Working knowledge of budgeting and forecasting processes.
• Working knowledge of personal computers and related software applications (e.g., spreadsheets, word processing, presentations,graphic applications, etc.)
• Knowledge of NYSE and SEC requirements regarding director independence and other governance matters preferable.

Skills Requirements

• Excellent oral and written communication skills to effectively communicate with all levels of the organization and external parties.
• Demonstrated interpersonal skills to work well with all levels of the organization, directors and other external parties.
• Ability to handle highly sensitive and confidential issues with tact and discretion.
• Ability to work independently and accomplish job responsibilities without direct supervision.
• Excellent judgment and critical thinking skills.
• Ability to meet schedules and deadlines with thorough, accurate and quality work products.
• Excellent organizational skills to assess the demands of a given task and recommend proper action.
• Demonstrated ability to remain flexible and perform successfully in a demanding work environment, adapt to rapidly changing priorities and work effectively and quickly under stressful conditions. 
• Flexibility to work overtime hours during peak periods, including after hours, weekends and holidays.

Experience Requirements

• Multiple (6-8) years combined experience in a general office setting. 
• Several (3-5) years experience with PC based word processing, spreadsheet and presentation programs.
• Several (3-5) years experience advising and interfacing with senior executives/board members. 

Other Requirements

• Ability to respond quickly to requests outside of normal business hours given nature of Board support.

Role: Non-Exempt 

Number of Vacancies: 1 

Location: Honolulu – Oahu

Hiring Range: The hiring range for the HEI - Corporate Governance Specialist - Oahu [Req ID 9231] position is $67,700.00 to $84,800.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Industries

Hawaiian Electric Industries, Inc. (HEI) (NYSE: HE) supplies power to 95% of Hawaii's population throughout its electric utilities, Hawaiian Electric Company, Inc., Hawaii Electric Light Company, Inc. and Maui Electric Company, Limited, and provides a wide range of financial services to individuals and businesses through American Savings Bank, F.S.B., one of Hawaii's largest financial institutions. Including its operating subsidiaries, Hawaiian Electric Industries is one of the largest public companies in Hawaii with approximately 3,800 employees.  

At Hawaiian Electric Industries, we strive to be a catalyst for a better Hawaii. We endeavor to be trusted and valued leaders in improving the economic well-being of the state, promoting the environmental sustainability of our islands, and benefiting the communities we serve.

Hawaiian Electric Industries works proactively to improve the future of Hawaii and its communities. These efforts are integrated into our core business strategies. By helping our state achieve economic prosperity and a clean environment, and by addressing our communities' needs, we build a sustainable future for our companies and for Hawaii. Visit us at http://www.hei.com/.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position. 

Applicant Certification

By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Industries, Inc. (“HEI”) is a parent holding company of Hawaiian Electric Company, Inc., Maui Electric Company, Limited, and Hawaii Electric Light Company, Inc. (“Utilities”). The Utilities are regulated by the Hawaii Public Utilities Commission (“PUC”). The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

If you are currently or have previously been employed by the Utilities, and are hired by HEI, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Utilities or work on the same matter(s) that you worked on while with the Utilities. If you are hired by HEI, please inform HEI of your prior employment by the Utilities to ensure regulatory compliance.