SENIOR PORTFOLIO ANALYST

Date: May 20, 2023

Location: Honolulu, Hawaii (HI), US, 96814

Company: hawaiianel

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

BRIEF POSTING DESCRIPTION:

The P EP ENTERPRISE EXECUTION Department of the P ENTERPRISE ARCHITECTURE & PLANNING Division at Hawaiian Electric Company has 1 Management vacancy available. This position may be filled on Oahu. (Role: Professional)

 

JOB FUNCTION:

Provides analysis of portfolio programs, projects, and requests. Works with portfolio managers and other corporate management in all aspects of documenting project ideas, developing business case analyses for those ideas, prioritizing project ideas for approval, monitoring approved projects and performing analyses to help assess project performance.  Performs a variety of duties, which include—but are not limited to—(1) developing, managing, and maintaining portfolio management methodology and processes to ensure consistent execution and repeatable rigor in the planning, execution, monitoring and evaluation of projects within the portfolio; (2) providing general support, coordination and first level training regarding the use of Portfolio and Project Management tools; (3) assisting with facilitation of the Project Review Committee (PRC) and communication of information (status, progress, health) about the project portfolios; and (4) drafting correspondence, documents, and minutes.

 

ESSENTIAL FUNCTIONS:

Portfolio Analysis and Monitoring: 

  • Assists with setting standards, monitoring, and maintaining project portfolios such that the overall indicated benefits and values for implementing the portfolios, and the projects within them, are achieved and remain aligned to the Companies’ Strategic goals. 
  • Prepares portfolio analyses and status reports on the health of portfolios of projects, on individual projects within those portfolios for various executives and process areas. 
  • Interfaces with executives to share analyses and answer questions.
  • Performs various tasks to monitor, analyze, and report on the performance of the portfolios, and individual projects/requests within the portfolios, with respect to cost, budget, schedule, scope, quality, benefits, and other factors as desired by management. 
  • Collects and consolidates project information (e.g. schedules, risks, issues, variance reports, status reports, etc.) to prepare and maintain integrated views of portfolios and projects. 
  • Reports on portfolio goals, progress, and status.

 

Portfolio Management Business Analysis and Presentation Development:

  • Performs various tasks related to planning, implementation, and monitoring of projects within project portfolios. 
  • Identifies, analyzes, prioritizes, and schedules interrelated initiatives to achieve Companies’ strategic goals. 
  • Assists with identifying, analyzing, negotiating, and managing issues associated with shared resources (e.g. labor, funding, logistics), inter-project dependencies, and/or inter-related project objectives. 
  • Creates and manages portfolio documentation, metrics, presentations of portfolio analytics, budgets, and schedules in coordination with portfolio managers and project managers.

 

Portfolio Management Methodology Business Analysis: 

  • Develop, maintain, and monitor execution of the Portfolio Management Methodology. 
  • Performs tasks related to planning, implementation and maintenance of a comprehensive portfolio management methodology that will allow portfolio managers to execute portfolios in a quality, repeatable and predictable manner. 
  • The portfolio management methodology will consist of formal and established processes, methodologies, procedures, approval levels, templates, historical information and related system components.
  • Responsible for contributing to the rigorous execution and monitoring of the execution of the methodology. 
  • Analyzes a wide range of areas around portfolio/program/project management processes and operations with customers, users, technology business analysts and project managers.

 

Portfolio Assistance:  Performs high-level portfolio administrative functions including but not limited to:

  • Schedules and coordinates portfolio meetings. Ensures that meeting agendas and handouts are set and distributed to all participants. Assists in follow-up meetings to assure desired results are achieved, action items are accomplished, and meeting objectives are met.
  • Provides portfolio administrative support, recording meeting minutes, creating process flowcharts, creating presentations, and drafting correspondence for a variety of audiences on varying matters. Ensures work is appropriate, timely, formatted and grammatically correct.
  • Assists with maintaining and updating portfolio collaboration site(s) and other portfolio-related documentation.
  • Establishes and maintains Project files.

 

Portfolio Management Technology Analysis: 

  • Analyzes portfolio/project management software and tools with customers, users, technology business analysts, and project managers. 
  • Gathers business requirements for utilization/improvement of portfolio/project management software and tools, assists with configuring tools to address business requirements, conducts testing of those configurations, and supports the implementation of configuration changes and associated training. 
  • Performs portfolio analysis duties as they relate to the on-boarding and maintenance of schedules and resources in portfolio/project management software. 
  • Creates and maintains reports on the productive use of portfolio/project management software and various portfolio automation processes.
  • Responsible for building and maintaining portfolio/project management software/tool training materials and with providing training to users.

 

Project Management: 

  • Responsible for the planning, execution, control, reporting and closing of low-risk/small projects, or portions of projects, within the constraints of scope, cost, quality, time and stakeholder expectations. 
  • Projects will include implementation of process and technology change.
  • Facilitates and runs meetings, documents results, tracks issues, and ensures resolution of issues.

 

Workload Management Business Analysis: 

  • Assists with capacity and workload management. 
  • Assists with representation workload into project schedules.
  • Assists with training of users and monitoring and reporting of compliance with work tracking processes. 
  • Supports with identification and resolution of capacity issues.

 

Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

 

BASIC QUALIFICATIONS:

Knowledge Requirements

  • Thorough knowledge of project management standards and methodologies, including Initiating, Planning, Executing, Monitoring & Controlling and Closing projects, developing work breakdown structures, managing scope/time/costs assessing & mitigating risk, tracking progress and reporting status, etc., and using project management software tools required.
  • Certified Associate in Project Management Professional (CAPM) Certification or greater from a nationally recognized organization such as the Project Management Institute (PMI)
  • Bachelor’s Degree in Engineering, Computer Science or related field.  Can substitute Bachelor’s degree requirement with specialized training in portfolio/project analysis/management with 4 years of related work experience.
  • Working knowledge of company policies and procedures as related to specific projects and assignments desired.

 

Skills Requirements

  • Strong interpersonal skills to direct, influence, motivate and persuade various groups or individuals.
  • Ability to handle difficult and/or sensitive issues while using tact, courtesy, and discretion.
  • In-depth analytical, computational, organizational and time-management skills to handle various projects.
  • Ability to work collaboratively as a member of a team.
  • Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities and strategic direction. 
  • Ability to conceptualize new ideas quickly.
  • Ability to understand, design, plan, simplify, and implement complex, integrated processes.
  • Ability to design and implement organization structure and process changes across multiple delivery and support units.
  • Knowledge of—and experience with—Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK) required.
  • Self-motivated with the demonstrated ability to take appropriate initiative, manage multiple tasks, establish work priorities, and balance competing priorities and deadlines.
  • Ability to work independently with a high degree of accuracy and with highly confidential information.
  • Solid problem-solving skills to identify and resolve existing or potential problems.
  • Strong communication skills, including verbal, written, proofreading, facilitation, and presentation skills.
  • Results-orientation.
  • Ability to perform numerical/financial analysis.
  • Excellent organization skills and attention to details.
  • Knowledge of—and experience with—Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint, Project, Visio).
  • Initiative and ‘can-do’ attitude.
  • Outstanding personal integrity to support high-profile projects in a manner beyond reproach.

 

Experience Requirements

  • 5 years of progressively greater professional work experience of which at least 1 year is project/portfolio professional work experience.

 

Role: Professional 

Number of Vacancies: 1 

Work Schedule: Monday - Friday

Work Hours: 7:30 am - 4:00 pm

Location: Honolulu – Oahu

Hiring Range: The hiring range for the SENIOR PORTFOLIO ANALYST (+8422) [Req ID 8421] position is $84,000.00 to $107,200.00. The person selected will be placed according to his/her skills and qualifications. 

 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

 

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

 

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

 

Should there be no candidates with this experience, the company may consider applicants without such experience who meet the knowledge/skill requirements. If such a candidate is hired, he or she will initially be placed on a development plan commensurate with his/her education and experience level.

 

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

 

EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

 

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

 

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.  


Nearest Major Market: Honolulu
Nearest Secondary Market: Hawaii