Fuels Contract Manager

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Applications will be screened based on the information provided; in order to assist us in determining qualifications, please upload a current resume and take some time to update your employment information, certifications, etc. The information will flow over to your profile.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged. 

BRIEF POSTING DESCRIPTION:

The P IF FUELS OPERATIONS Department of the P FUELS Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Plans, evaluates, negotiates, and administers fuel supply, facilities operations and maintenance, transportation, and other related contracts to ensure reliable, safe, and cost-effective fuel supplies for Hawaiian Electric, Maui Electric, and Hawai'i Electric Light ("The Companies") under the general direction of the Manager of Fuels Operations supporting the Director of the Fuels Division as required. Provide support to the Fuels Infrastructure Department as required.

Manages the functions and activities for the development, evaluation, negotiation and administration of fuel purchase agreements under the Fuels Division including proposal solicitation and evaluation, bi-lateral negotiations, contract development, regulatory filings, and proceedings, etc. for The Companies. Also able to manage policies with contracted fuel developers and suppliers for The Companies. Team Lead for multi-disciplinary groups in the evaluation and negotiation of fuel purchase proposals. Functions as part of the negotiation team for The Companies.

Proposes facilities, personnel, and funds required to carry out programs which are directly related with and directed toward fulfillment of overall organization objectives. Initiates and maintains contacts with key engineers, lawyers, accountants and officials inside/outside of the company in the interest of joint problem solving, coordination, and keeping up with technical, social, political, legal, and regulatory developments.

Supports The Companies rate cases and other regulatory requirements.

ESSENTIAL FUNCTIONS:

• Administers executed fuel purchase contracts between fuel suppliers and qualifying facilities for The Companies. Contract administration functions include: 1) Ensuring consistent interpretation, compliance, and proper administration of all fuel purchase contracts. 2) Justifying terms and conditions of fuel purchase contracts to include progress milestones, supply parameters, delivery and ordering logistics, application of pricing indices, price calculations, penalties/incentives, and methodologies of payment. 3) Directing liaison activities with fuel suppliers on operational matters requiring resolution of quality or technical concerns. 4) Issues fuel purchase nominations to fuel suppliers, monitors fuels and fuel-related services, recommends changes to operations or other procedures, and analyzes technical and market data in order to support negotiating objectives and identify alternative procurement strategies.
• Monitors, evaluates and provides maritime or related technical recommendations for improvements to barge operator's voyage plans, cargo stowage plans, standard operating, safety and emergency response procedures, tankermen and tug crew training, safety programs, operational audits and pre-and post-voyage inspection of hull and machinery. Monitors, evaluates and provides technical recommendations related to pipeline operations and plant fuel inventory levels. Determines optimum fuel inventory levels and timing of re-supply shipments. Develops fuel barge schedule, working with Barge operators and fuel suppliers to ensure timely delivery of fuel for The Companies.
• Verifies accuracy and completeness of invoices for fuel and fuel-related services and supporting stock control documents, vessel gauging reports, and quality certificates; audits fuel price formula calculations, verifies escalation rates, proration of operating and facilities fees, and maintenance expenses. Reviews, reconciles, makes claims and resolves disputes regarding vendor payments for fuel and fuel related services. Prepares various regulatory, management, reconciliation and forecast documents and reports.
• Responsible for fuel quality determination, loss control, employment of fuel inspectors, laboratory analysis of fuel samples and resolution of all measurement and quality disputes with fuel suppliers.
• Ensures bi-monthly closing process occurs ontime with accurate data. Duties include downloading PI generation and consumption data and validating against operations logs or analysis of operational data, reconciling Fuels Division database records with inspection records, and submitting reports to Corporate Accounting.
• Supports priorities for the Fuels Division. Develops, implements and administers policies and procedures to support division and corporate goals and strategies. Provides technical assistance to other divisions, subsidiaries, and consultants. Substitutes for Manager of Fuels Operations in their absence. Prepares and presents administrative reports/documents such as project status, strategic action plan. (goals and objectives), budget inputs, and training requirements. Serves as technical advisor and/or consultant for inter- and intra-divisional work groups.
• As part of the negotiation team, plans, develops, coordinates the acquisition of fuel resources through fuel purchase contract negotiations for Hawaiian Electric and its subsidiaries. Provides external and internal planning and communications strategy development and leadership related to fuel purchase contract negotiation issues and process. Leads cross-functional work teams comprised of senior level personnel in the evaluation and negotiation of fuel proposals, and in formulating recommendations relative to resolving contract disputes. Serves as expert advisor to senior management and team member on fuel purchase contract issues, including technical and financial models and analysis. Must remain current in the latest trends in emerging technologies. Serves as the principal point of contact for third-party fuel developers and suppliers.
• As a "matrix" manager, negotiates priorities with and supports completion of project tasks through project team members, others in the organization, and consultants. Ensures that team members have all resources, information, and direction necessary to successfully complete their assignments. Informs team members of their roles, project information, and obtains their support in meeting project goals.
• Develops, reviews, and/or delivers expert testimony, responses to information requests, presentations, and other assignments supporting fuel agreements before various external agencies such as the Hawaii Public Utilities Commission, the State Legislature, and Legal Arbitration cases. Provides fuel cost computations and recommends contract terms related to fuel contract proposals for The Companies.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Thorough knowledge of engineering fundamentals related to the operations and maintenance of fuel handling facilities, machinery and equipment normally acquired through advanced level or college courses or equivalent experience.
• Knowledge of negotiation / mediation tactics typically learned through hands-on participation in contract negotiations.
• Working knowledge of price computation methodologies and pricing indices, and understanding of fuel contracts between fuel Producers and qualifying facilities.
• Working knowledge of PUC, environmental, and all other state and federal laws and regulations as related to biofuel activities.
• Working knowledge of lifecycle cost optimization and risk mitigation. Know the importance of mitigating risk balanced with cost. Understand the tradeoffs between options and their impact on earnings within the framework of objectives and goals defined toward meeting Renewable Portfolio Standards.
• Understanding of the importance of workplace dynamics and culture and what can be done to help people succeed in a changing environment.
• Working knowledge of budgeting, finance, business and project management highly desirable.
• Working knowledge of personal computers and/or mainframe systems and related software applications such as; spreadsheets, Excel, word processing, use of Ellipse, Pillar, MS Project, etc.
• Working knowledge of fuel tankers, fuel cargo operations and oil spill response and applicable environmental regulations.
• Working knowledge of marine engineering or maritime sciences, marine transportation, or tankerman, mate, or master's license; normally acquired through education or equivalent experience.
• Working knowledge of industrial raw material supply logistics, storage and distribution system attributes, inventory level and replenishment planning and shipment scheduling.
• Working knowledge of applications, primary characteristics, and testing of petroleum products.
• Working knowledge of budgeting, forecasting and analytical (accounting, financial) processes and commercial law normally acquired through college level courses.
• Working knowledge of the concepts and principals of commercial business transactions, including competitive bidding, purchasing systems, procurement procedures, distribution, and marketing.

Skills Requirements

• Strongly motivated self starter with ability and drive to successfully manage multiple projects with competing priorities in a timely and effective manner with minimal day to day direction required.
• Strong interpersonal and conflict resolution skills.
• Demonstrated leadership skills including the ability to handle sensitive situations in the absence of any direct authority. Ability to handle difficult and/or sensitive issues while using tact, courtesy and discretion.
• Demonstrated effective written, oral, listening, and presentation/platform communication skills; the willingness and ability to train.
• Creative negotiation and conflict resolution skills.
• Ability to remain flexible in a demanding work environment, adapt to rapidly changing priorities and respond constructively in urgent or emergency situations.
• Ability to conceptualize, analyze, organize, facilitate and evaluate complex bio-fuel solutions and projects, and ability to manage engineering consulting services.
• Have a strong sense of risk identification, management and mitigation. Be able to make judgment calls especially in the face of ambiguous data and information. Understand the impact of failure on the system, impact on community, political and media risk, financial impact, other consequences stemming from the performance of bio-fuels contracts and programs.
• Budgeting and financial skills to track execution of agreed upon schedules, and costs associated with implementation of bio-fuels contracts.
• Excellent writing ability and critical thinking skills to prepare submittals for PUC testimony and responses to request for information.
• Strong analytical skills. Ability to evaluate both analytical and qualitative data and be able to make judgment calls as to what is more important and how the overall risk and financial optimization can be achieved. Be able to work with ambiguous data, if required. Be open to other perspectives and suggestions. Evaluate them and make the right choices to develop optimal solutions.
• Must have or be able to qualify for a State of Hawaii driver’s license. Must meet the standards for driving positions stated in the Hiring Standards for Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.
• Ability to conceptualize, analyze, organize, facilitate and evaluate complex fuel facilities - projects, and manage engineering consulting services.

Experience Requirements

• Bachelor of Science Degree in Business, Engineering or Science curriculum; or multiple (5-7) years of experience working in project management in an electric utility operating environment or in a petroleum contracting and operations environment, preferably with exposure to operations planning, utility work practices, contract negotiations, scientific research practices, and engineering concepts.
• Extensive (8+ years) experience in a Business Development, Engineering or Science discipline managing complex projects, preferably within an electric utility or fuels industry. A Master's degree in Business Administration or related discipline may be substituted for 4 years of experience.
• Minimum of 1-2 years experience developing and negotiating complex purchase agreements is desirable.
• Experience in preparing and providing testimony in regulatory proceedings of the PUC, before other public agencies, or at governmental or public meetings is desirable.
• Extensive (7 or more years) of related utility, military and/or industrial experience preferably in petroleum or biofuel facilities, marine transportation and/or fuels handling operations or in a closely related field.

Role: Professional

Number of Vacancies: 1

Location: Kapolei – Oahu

 Hiring Range: The hiring range for the Fuels Contract Manager [Req ID 10411] position is $109,900.00 to $142,600.00. The person selected will be placed according to his/her skills and qualifications. 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.