Administrative Assistant - Waimea

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: This position will remain open until filled. Early applications are highly encouraged. 

BRIEF POSTING DESCRIPTION:

The H ZF T&D OPERATIONS WAIMEA Department of the P T&D OPERATIONS MAUI/HAWAII ISLAND Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

JOB FUNCTION:

Provides broad-based administrative and clerical support in support of the Distribution Department’s West Hawaii District. 

ESSENTIAL FUNCTIONS:

• Provides a wide variety of advanced and routine administrative and clerical support to the West Hawaii District and in the areas of Work management and Project Control.  Initiates correspondence, maintains files/records, including policy statements, contracts, agreements, performance reports, site inspection reports, safety training records for HELCO personnel assigned to the district, etc.  Assembles and compiles data from Company sources for correspondence and reports.
• Provides administrative support to the district including tracking data, compiling and submitting reports, and ensuring compliance with applicable laws and regulations in the areas of staff training, human resources, industrial relations, safety, environmental compliance and fleet.
• Assists in periodic financial analysis for the district and compiles department financial updates.  Assists in project/program and non-project/non-program forecast for the district and prepares input for department budget. 
• Maintains confidential files and district records.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Thorough knowledge of personal computers and/or mainframe systems and applications such as spreadsheets, word processing, database management, presentation and graphics software, and statistical packages.
• Thorough knowledge of professional office practices and application.
• Working knowledge of construction and building practices preferred.
• Working knowledge of human resources and industrial relations principles and practices desirable.
• Basic knowledge of budgeting and forecasting principles and processes (including annual Operating Forecast, Capital Budgets, etc.) preferred.
• Working knowledge of Company policies and procedures contained in documents such as the Collective Bargaining Agreement, General Information Manual, Accident Prevention Manual, etc.

Skills Requirements

• Thorough organizational, conceptual and administrative skills required to handle multiple complex systems, projects, and programs with minimal supervision; ability to manage details without losing sight of broad goals.
• Must have or be able to qualify for a State of Hawaii driver’s license. Must meet the standards for driving positions stated in the Hiring Standards for Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.
• Ability to work under pressure while remaining flexible in a demanding work environment and ability to adapt to rapidly changing priorities.
• Ability to maintain confidence in all matters.
• Demonstrated ability to type at a minimum of 60 WPM (corrected).

Experience Requirements

• Several years (3-5) of related clerical and/or administrative experience, preferably in construction work planning and management.
• Experience in developing, implementing, and maintaining office organization systems required.

Role: Non-Exempt 

Number of Vacancies: 1

Location: Waimea – Hawaii Island

Hiring Range: The hiring range for the Administrative Assistant - Waimea [Req ID 10226] position is $53,400.00 to $66,800.00. The person selected will be placed according to his/her skills and qualifications. 

About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. 

Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.  

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company. 

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.” 

For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.